Empleos de executive assistant

We're currently looking for a Senior Virtual Executive Assistant for our Business Advisor.

Note: Please read through the How To Apply section and follow the instructions provided. Only those applications which completed the steps will be reviewed.

About You

You're an enthusiastic, solutions-oriented professional who thrives in a fast-paced, entrepreneurial environment. You excel at managing a wide variety of tasks, are highly proactive, and bring positivity to your work. You’re fluent in English, Spanish, and ideally French, or at least bilingual with a strong willingness to improve language skills. You have a "can-do" attitude and a knack for turning problems into solutions with minimal guidance.

Key Characteristics

• Positivity: A happy, upbeat personality that contributes to a productive and enjoyable work environment.
• Problem-Solving Mindset: Perseverance to dig deeper, think critically, and explore alternative solutions rather than taking "no" for an answer.
• Proactive: Comfortable taking initiative, even when details are vague. You trust your instincts and can identify better paths to success if necessary.
• Detail-Oriented & Organised: You pride yourself on keeping everything running like a well-oiled machine, even under pressure.

Communication Style

• You thrive on asynchronous communication (e.g., Slack, WhatsApp) and know how to get things done with minimal meetings.
• Comfortable handling all calls on our advisor's behalf (both work and personal), including making outbound calls and liaising with contacts.
• You can represent him confidently, ensuring communications are professional and well-handled.

Core Responsibilities:

Day-to-Day Organisation

• Manage multiple email inboxes, calendars, and schedules.
• Coordinate work and personal travel arrangements.
• Research and present clear, actionable insights on various topics.
• Liaise with household contacts, such as a handyman or cleaner, and manage family-related tasks.

Follow-Up and Communication

• Track project progress and chase responses from others.
• Handle correspondence professionally, ensuring tasks move forward on time.
• Join occasional video calls to take notes or follow up as needed.

Ad Hoc Tasks

• Tackle a range of random tasks, from admin prep to coordinating with freelancers.
• Manage budgets for specific projects, such as hiring temporary help on platforms like Upwork.

Support Our Advisor's Current Focus Areas

• Assist with personal and family-related tasks.
• Support our advisor's work as an investor and advisor.
• Handle admin and accounting preparation for holding companies and other ventures.

Future Projects

• Be ready for increased responsibilities as tasks ramp up with new projects in 2025.

Working Arrangement

• Part-Time to Start: This is currently a part-time role (hours to be discussed). However, the role is expected to grow into a full-time position in the near future as new ventures take shape.
• Communication: Primarily via Slack, WhatsApp, and email; minimal meetings or phone calls unless necessary.
• Budget Management: Freedom to hire freelancers or external support for specific tasks.

The Ideal Candidate Will Have

• Languages: Fluency in English and Spanish is essential, with French highly preferred.
• Tools: Proficiency in modern tools like Slack, Google Workspace, and scheduling software.
• Flexibility: Willingness to take on varied tasks and learn on the job.
• Independence: Able to operate without micromanagement, adapting to changing priorities seamlessly.

Why Work With Our Business Advisor:

You’ll work directly with a highly driven entrepreneur with a track record of success across multiple ventures (several 8 figures internet business in the past). While tasks will range from business to personal, you’ll be part of exciting projects that challenge your creativity and adaptability.

How to Apply

Accomplish the prescreening questionnaire here: https://forms.gle/L8YbDykGvrYj5C1m8

Job Type: Part-time

Pay: From 600.00€ per month

Expected hours: 10 per week

Work Location: Remote

Application Deadline: 31/01/2025